Department of Transportation (DOT) roadside inspections are something that a lot of drivers and truckers fear of. A part of the negativity associated with these tests is that they can happen anytime and anywhere, without warning or prior notice. And, if you’re unprepared, you might be at risk of failing this inspection.
You need to plan properly if you want to pass a DOT inspection. This starts by understanding the six DOT levels and how you can proactively prepare for each of them.
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What is a DOT inspection?
A DOT inspection can be referred to as a series of tests that check whether commercial motor vehicles are in good working condition or not. They are often surprise roadside inspections carried out by state troopers or enforcers under the authority of the Federal Motor Carrier Safety Administration (FMCSA).
DOT truck inspections are a preventive measure to ensure truckers and motorists are safe on the road. They ensure that commercial vehicles are complying with rules and regulations to help avoid accidents.
There are six levels of DOT inspection that state enforcers perform on your truck. The thing to consider is that you won’t know which of these six levels the enforcer will check until you’ve been stopped, so it is important to get familiar with each type of inspection.
i) Level 1 DOT inspection
It is also known as the “North American Standard Inspection”. The Level 1 inspection is the most comprehensive and commonly performed out of the six DOT inspection levels. Level 1 includes an in-depth 37-step procedure that checks both the driver and the vehicle, as well as any illegal cargo.
Drivers are expected to show all the necessary documents to the inspector, such as their commercial driver’s license (CDL), driver’s logs, and medical and/or skill performance evaluation certificates. Drivers will also be checked for alcohol or drug use.
You should also expect a thorough examination of your truck during a Level 1 DOT inspection, including (but not limited to):
ii) Level 2 DOT inspection
This inspection is also referred to as a “Walk-Around Driver/Vehicle Inspection”. A Level 2 DOT inspection is quite similar to Level 1, excluding areas that will require the inspector to go underneath the vehicle.
While less exhaustive compared to Level 1, you should still prepare in the same way. Inspectors will still ask for documentation from drivers and check if they are under the influence of alcohol or drugs.
iii) Level 3 DOT inspection
A level 3 inspection is also known as a “Driver/Credential/Administrative Inspection”. This examines the truck driver only, separate from the vehicle. A typical DOT level 3 inspection checklist will include:
- Driver’s license
- Medical examiner certificate
- Skill Performance Evaluation (SPE) certificate
- Hours of service logs
- Record of Duty Status (RODS)
- Carrier identification and status
- Seat belt use
- Alcohol and/or drug use
iv) Level 4 DOT inspection
Level 4 DOT inspections can be referred to as special inspections for one-time examinations of a specific vehicle feature or item. It’s usually used to track a trend, like checking how a common violation is trending over time.
v) Level 5 DOT inspection
A Level 5 inspection is also known as a “Vehicle-Only Inspection”. This performs the same checks on the truck as per Level 1. The only difference is that the driver is not present during the inspection. The test can also be done at any location at any time.
vi) Level 6 DOT inspection
A Level 6 inspection, or the “Enhanced NAS Inspection for Radioactive Shipments,” is a special type of inspection for trucks that specialize in carrying sensitive radioactive cargo.
To be precise, it’s a North American Standard Level 1 inspection but with an added emphasis on radiological checking.
Once passed, a special nuclear symbol is displayed clearly on the vehicle to indicate this factor. This is valid only for the current trip and is then removed at the truck’s destination.
How to prepare your drivers for DOT inspections
Coordination, discipline, and consistency with your drivers are extremely important for passing DOT inspections seamlessly. Here are some of the ways you can prepare them for the inspection:
- First, always inform your drivers to keep their files organized. DOT truck inspections require a lot of documentation, from licenses to certificates, so your drivers need to be ready at all times. The ideal way is by placing them in a single folder and making backup copies in case the originals get lost.
- Second, encourage your drivers to keep their trucks clean. While cleanliness isn’t a criterion, it signifies to the DOT inspector that you pay attention to the details.
- Third, pay extra attention to out-of-service violations. These are more severe infractions that can get you penalized or disqualified if not appropriately addressed. Out-of-service violations usually involve mission-critical systems like the brakes, frame, or fuel system.
- Lastly, train your drivers to be respectful or, at the very least, professional to the inspectors. You never know when a friendly remark can help you get more favorable results.
How to avoid DOT violations?
Irrespective of the size of the fleet you’re managing, knowing how to avoid DOT violations is important. Compliance with the U.S. Department of Transport regulations ensure the safety of trucks and drivers on the road. Aside from this, you will also avoid heavy fines and extreme consequences as a result of it. DOT compliance is a preventive measure that fleet managers or owner operators must take seriously.
Losing your DOT registration, having to pay thousands of dollars for preventive issues or getting an out-of-service order are just a few consequences of DOT violations.
More than 5,000 roadside deaths occur in the USA every year as a result of poor vehicle maintenance or irresponsible driver behavior. DOT violations must be taken seriously and avoided at all costs.
|Leaking Fluid (fuel, oil, coolant, etc.)
|Noticeable Maintenance Issues (low tire tread, inoperable lights)
|Invalid or Expired License
|No current Inspection
|No medical card present
|Improperly Loaded Cargo, Unsafe Transport Methods
|Exceeding HOS (Human Operating System) allowable hours
Fleet managers or owner operators can stay updated with the official FMCSA publications for a full list of driver and vehicle violations. Now that we’ve covered some of the basic violations, let’s have a look at the best preventive measures to avoid noncompliance:
Here are 5 tips for avoiding DOT Violations:
i) Promote Driver Safety
Fleet managers should put an extra effort to educate drivers on roadside behavior, and encourage a culture of driver safety within their business.
Highlighting safety policies, holding training sessions, and keeping drivers updated on regulations will put them on the safer side, reducing incidents of non-compliance.
ii) Practice Preventative Maintenance
In several cases, DOT violations occur due to improper vehicle maintenance, which drivers cannot control. For this, short pre and post-inspections should be done with every trip they take.
This way, the most common issues like inoperable lamps or turn signals can be identified and resolved instantly. Most importantly, getting your trucks regularly maintained by a team of professionals greatly lowers the chances of these issues.
iii) Hire the Right Drivers
Managing a team of safe drivers starts with hiring right. Fleet managers must ensure that they hire drivers with clean track records for compliance and safety.
Certain driving habits can be hard to break, and unfortunately, drivers with a history of non-compliance are far most likely to repeat their mistakes. Having a pre-employment screening program can help decide which potential employees should, and shouldn’t get through the process.
iv) Pay attention when securing cargo
It is necessary to remember that load security is one of the most overlooked DOT metrics. Violations for accidental spillage, cargo shifting, and overturning are more common than you would consider them to be.
There are different standards of cargo securing for different types of vehicles, which means that different rules apply to flatbeds than semi-trucks, and so on. Your drivers must know how to properly load and secure their cargo. They should also be informed on carrying out yard checks before starting every trip.
v) Maintain Good Behavior during Inspection
Violations are violations. There is no way you can escape from a serious penalty by smiling and being polite. However, during your inspection, you might be able to get some slack from the DOT officer if you are respectful and well-mannered, especially for smaller mistakes.
Let’s take a look at some of the basic behavioral guidelines during an inspection:
- Keep your documents handy
- Remove headphones during the inspection
- Show the inspector their due respect by listening
- Do not talk back, argue or try to sway the conversation
- Only ask vehicle-related questions
- Ensure your truck’s IFTA and insurance details are updated
- Be honest about the reason of violation
These general guidelines will ensure that your roadside inspection goes smoothly. There’s nothing worse than a driver trying to get the upper hand with their inspector, especially when their fault is evident.
In conclusion, understanding DOT truck inspections and the six levels is very important for every trucker. Proactive maintenance, thorough pre-trip checks, and adherence to regulations are key factors to avoiding DOT violations.
Stay informed, prioritize safety, and keep your journey smooth on the road.The best way to avoid DOT violations is to make sure both your vehicles and drivers are operating in top conditions and as per the regulation.
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I'm a HR at OpenFR8 and a passionate blogger. Apart from my day job as HR, reading and writing books/blogs are two of my absolute favorite things to do. I like taking on new challenges and most importantly, I believe in bringing efficiency towards everything I do. I love expressing my thoughts and visions through the medium of words in the form of blogs or articles or books. Till this date, I've successfully published three short-novels on my own and will continue to do so.